Can we keep the guest photos?
A new analyst joins a hotel chain. Her manager asks, "Can we keep guests' ID photos for five years?" She does not know. She does not guess either.
A good analyst knows where the rules live. She knows how to find the right one and write down where it came from.
Key words
| Word | What it means | Example |
|---|---|---|
| Personal data | Information about a living person who can be identified. | |
| ICO | The Information Commissioner's Office, the UK data protection regulator. | |
| Regulator | An official body that sets or checks rules in one area. | the Care Quality Commission in health |
| Legislation | Laws that Parliament has passed. | |
| Guidance | Advice that explains how to follow a law. | |
| Code of practice | A practical guide that explains how to follow the law. | |
| Procedure | The steps to follow to do a task the right way. | |
| Copyright | The right to decide who may copy, share or change a piece of work. | |
| Licence | Permission to use work, with rules about how. | |
| Organisational policy | A rule written by the organisation for its own staff. | |
| Sector | One area of business, such as health or retail. | |
| Source | A place where information comes from. |
The cells students fill in are left blank in this preview.
By the end of this lesson
Note
I can name where data rules are found, give examples from four sectors and locate the right source for a data task.
Starter: last lesson
Have a go
Starter: last lesson
3 questionsYour answers are marked here and are not kept. A college account keeps every student’s marks.
Four places to look
Rules come from more than one place. Start with the one that fits your question.
The ICO explains data protection law in plain steps. Government websites hold the law itself. Industry regulators set rules for one kind of business. Your own organisation has policies and procedures that apply to you.
Where each source helps
| Source | What you find there | Example |
|---|---|---|
| ICO | Guidance, codes of practice, how to report a breach | Advice on a privacy notice |
| Government websites | The text of laws and official advice | legislation.gov.uk and gov.uk |
| Industry regulators | Rules for one kind of business | Health rules for patient records |
| Organisational policies | Your employer's own rules and procedures | How long survey files are kept |
The cells students fill in are left blank in this preview.
Check: which source?
Have a go
Check: which source?
3 questionsYour answers are marked here and are not kept. A college account keeps every student’s marks.